AP Report: Cash Requirements

Type a description to name the report. This description prints above the Report Title.

Available for Clients using the Multi-Company feature. The Default Company Name for Report is populated from the Company Setup screen. The list contains all companies you have permission to access.

• If the User has permission to only one company, then just that one company will display in the list.
• If the User has permissions to more than one company, the list will contain all companies the User has rights to PLUS the default reporting company.

When the Group By Company option is selected, the default company prints on the Grand Total Page and the Report Criteria page. All other pages print the applicable company name. When the Group By Company option is NOT selected, the default company prints on every page of the report.

For more information see Learning about WinTeam Reports.

Use the Report Format option to choose the level of detail for the report.

The Summary report contains Vendor #, Vendor Name, and totals by aging period based on due date of the invoices.

The Detailed report contains all items in the summary report plus invoice #'s, invoice status, due dates, invoice dates, and invoice amount.

Use to sort report data by Vendor Number or Vendor Name.

Use the Aging Date field to enter the date to print on the report as the aging date. This displays at the top of the screen when the report prints. This date defaults to the current date if "All" was selected in the Invoice Dates Category. You may overwrite this date in order to view the outstanding invoices from a certain date.

There are four rows of dates used for the aging of the invoices. You may specify the number of days back to age the invoices. Normal aging is 7, 14, 21,and 28 days.

Row 1 - The first date will be the Aging date entered in the Aging Date field. The To date is the date in the first row plus the conclusive number of days in the aging column.

Example:  If the aging days is 7, and the first aging date is 08/12/09, the To day would be 08/18/09.

Row 2 - The first date in column 2 is one more than the last date calculated in Row 1. The second date is the first date plus the conclusive number of days entered in the aging column.

Row 3 - The first date in column 3 is one more than the last date calculated in Row 2. The second date is the first date plus the conclusive number of days entered in the aging column.

Row 4- The first date in column 4 is one more than the last date calculated in Row 3. The second date is the first date plus the conclusive number of days entered in the aging column.

Invoice Dates

Use the Invoice Dates category to filter the report criteria by invoice dates.

Select All to include all invoices regardless of the invoice date.

Select Date Range to define a range of dates for the report. When you select Date Range, the date range fields display. Type the beginning date in the From field and the ending date in the To field, or use the Date Control to select a date.

Vendor Types

Use to select the vendor types to include on the report.

Select All to include all Vendor Types on the report.

Select Pick to define specific Vendor Types for the report. When you select Pick, a list of Vendor Types from the Vendor Master File displays. Select the check box next to each Vendor Type you want to include the on the report.

Vendors

Use the Vendors category to select the Vendors to include on the report. (On the HR: and INS: Benefit Insurance/Other Analysis Reports, this Category is available when the Report Type is Vendor Billing.)

Select All to include all Vendors.

Select Range to define a range of Vendors for the report. When you select Range, the range fields display. Type the beginning Vendor Number in the From field and the ending Vendor Number in the to field, or use the Lookup to locate the Vendor Number.

Select Pick to define specific Vendors for the report. When you select Pick, the Vendor list displays. Select the check box next to each Vendor to include on the report.

Select Create to define your own list of Vendors. When you select Create, a small grid displays to the right. Enter the Vendor Numbers you want to include in the list, or use the Lookup to locate the Vendor Numbers.

Select Exclude to identify records that should not be included. When you select Exclude, a small grid displays to the right. Enter the Vendor Numbers you want to exclude in the list, or use the Lookup to locate the Vendor Numbers.

Companies

The Company Pick option filters for AR Invoice and Payment records. The Companies category is available for Clients using the Multi-Company feature.

Select the Companies to include on the report.

Select All to include all companies on the report.

Select Pick to define specific Companies for the report. When you select Pick, the Companies list displays. Select the check box next to each Company to include on the report.

Note:  When running reports using the Company Category/Record Pick and the company name exceeds the maximum number of characters, WinTeam will truncate the name.

This option is available to users who have more than one company, but is not selected by default. If selected, the default company prints on the Grand Total Page and the Report Criteria page. All other pages print the applicable company name. If not selected, the default company prints on every page of the report.

Select this check box to print the company logo on the report. It is selected or cleared by default based on the option selected in SYS:Defaults. However, you can modify the setting on each report.

Select this check box to include a list of the report options selected for the report. The Report Criteria page includes any ranges specified and each Category/Record selection made for the report. This check box is cleared selected by default.

Preview

Click the Preview button (or use the shortcut key, ALT + V) to view the report before printing.

Print

Click the Print button (or press ALT + P) to send the report to your default printer.

Export

Click the Export button (or press ALT + X) to export the report to a specified format. Reports may be exported to Adobe Acrobat (PDF), Excel, Comma-Separated Values (CSV), Grid View and E-mail (available for premise-based clients only).

The AP Report Cash Requirements screen has its own Security Group, AP Report Cash Requirements.

The AP Report Cash Requirements screen is part of the AP Reports ALL Security Group.

Tip:  For more information see Security Groups Overview and Security Groups By Module.