Overview
Email groups can be accessed from the Query Scheduler, Scheduling Response Level, and Workflow Setup screens.
Use email group to create a distribution list of email addresses. For each email group you can select the recipients you want to be tied to the group. You can do this either by using the Recipient grid (and choosing a source from the list), and/or you can type in individual email addresses in the Additional Recipients area.
By using the choices in the Recipient grid, you are indicating the source(s) for the email engine to look at to find the employees and email addresses that the email should be sent to.
Email groups are used by Query Scheduler to send query results, by the Scheduling Response Level, and by the Compliance Alert Engine to send alerts for those employees that have (or will have) compliance items due. The Workflow Setup uses email groups for Timeout Notifications.
Related Information
Setting up Query Scheduler Engine
Email Groups screen
Key Functionality
Security
The SYS Email Groups screen has its own Security Group, SYS EMail Groups.
The SYS Email Groups screen is part of the SYS Defaults / Setup ALL Security Group.
Tip: For more information see Security Groups Overview and Security Groups By Module.
Definitions and Descriptions
Lookup
Use the Lookup list to locate an existing Email Group Name. The Lookup list displays in alphabetical order.
Email Group Name
Use the Email Group Name to enter a unique name for each Email Group record.
You may want to set up an Email Group Name of "NONE", that does not contain any recipients which can then be used to allow Alerts to be logged into the Alert Review screen, without actually sending any email.
Recipient grid
Select from the list of recipients. Tiers 1 through 12, Job Supervisor, Employee Supervisor, Employee, User Supervisor or User may be selected.
Additional Recipients
Type the email addresses for any additional people you want to send email alerts along with the email group. Separate email addresses with a comma or a semicolon.
Notes
Use the Notes field to enter any notes pertaining to this email group record. If you enter more than one line of information, the system automatically wraps the lines of information for you.