Employee Master File Hours Summary

Overview

The Hours Summary screen can be accessed directly from an Employee Master File record (from the Paycheck Info submenu).

The Hours Summary screen displays a summary of each type of hours worked by the employee for a selected date range. The list displays only hours that have been paid. It does not include hours processed, but unpaid.

The Pay Week Date Range filters for all hours paid for a particular pay week date range. This can be useful when analyzing benefit hour accruals and want to see what hours were actually worked during a particular time.

Standard grid functionality applies to this screen. For information on grid functionality see Understanding Grids and Using the Filter Row Feature.

Key Functionality

The Date Range filters to limit the records that are included in the hours summary. The system lists only the hours within the Pay Date Range that are paid.

Enter the From and To Dates, or use the Date Control to select a date.

The Pay Week Date Range filters for all hours paid for a particular pay week date range. This can be useful when analyzing benefit hour accruals to see what hours were actually worked during a particular time period. This date range defaults as blank since viewing is normally done to look at hours that were actually "paid" during a particular time frame.

Enter the From and To Dates, or use the Date Control to select a date.

In order to view the Details for each line you must also specify the Pay Date Range.

This field is visible only for Clients using the Multi-Company feature.

The Paycheck Company field filters the records by the employee's Company at the time the paycheck was created.

Leave the Paycheck Company field blank to display all records regardless of the company the check belonged to.

Displays the identification number related to the Hours Type Description from the Hours Type screen.

Displays the Description from the Hours Type screen.

This column is visible only for Clients using the Multi-Company feature.

Displays the Company Number that the check belongs to.

Displays the total number of regular hours worked by the employee for the selected Hours Type and Date Range.

Displays the total number of exempt hours worked by the employee for the selected Hours Type and Date Range.

Displays the total number of overtime hours worked by the employee for the selected Hours Type and Date Range.

Displays the total number of double time hours worked by the employee for the selected Hours Type and Date Range.

Displays the total number of regular, exempt, overtime, and double time hours worked by the employee for the selected Hours Type and Date Range.

Display the sum of the Regular column, Exempt column, Overtime column, and Dble Time column for all Hours Type Descriptions within the Date Range.

Click the Detail button to display the Hours Type Detail screen for the selected Hours Type. In order to view the Details for each line the Pay Date Range must be specified.