Employee Absence Tracker

Overview

The Employee Absence Tracker screen can be accessed from the Employee Master File window. Use it to record time missed by an employee. The system records each absence as it occurs to the employee's assigned Job. If the person was absent from multiple Jobs, multiple entries may be entered for the same day to assign the missed time to the appropriate Jobs.

Key Functionality

Enter each date this employee is absent from a Job in MMDDYY format.. The system displays the list in descending date order (newest to oldest date).

For new entries, the current date displays on the first available line below the saved entries.

Enter the number of hours the employee was absent. Hours are expressed in decimal form, for example, 7.25 is equal to 7 hours and 15 minutes.

To require a User to enter Hours on an Absence Tracker record, use this Custom Setting. If this setting is in place, the Hours column will display in bold, maroon text to indicate it is a required field.

Section Item Value
AbsenceTracker ReqHours Yes

Enter the Job Number, or use the Lookup to locate the Job Number, where the employee was assigned when absent.

Note:  If the employee missed time from multiple Jobs, enter a separate record for each Job.

Select the Absence Reason from the list, or double-click to create a new reason from the Absence Reasons add/edit list.

Enter any Notes pertaining to the selected absence record. The Notes print on the Employee Absence report if you select the Print Notes check box on the Employee Absence report selection screen.

Select the Excused check box to mark the absence as excused. If the check box is clear, the absence is not excused.

Hover over the Change Information icon to see User Added, Date Added, User Changed and Date Changed information. WinTeam records the logon name of the user entering or changing this record. The Date Added is the original date this record was entered into the system. The Date Changed is the date the record was last changed. Right-click on the Change Info icon to filter for records added or changed by a specific user or date.

When you hover over the User Changed or Date Changed filters, you can:

  • Filter By Selection - Filters for all records that match your current records field value.
  • Filter by Exclusion - Excludes from your filter all records that match your current records field value.
  • Filter For - Filters based on the text/value you enter.
  • Sort Ascending - If you already have a filter applied, the Sort Ascending command is available. Also used to include all records in the filter and sort in ascending order based on the current records field value.
  • Sort Descending - If you already have a filter applied, the Sort Descending command is available. Also used to include all records in the filter and sort in descending order based on the current records field value.

This grid contains a running total of the employee’s available hours for each of their HR benefits.

Field Description
Benefit ID

The system-generated number used to identify the benefit.
Benefit Description

A brief summary of the benefit.
Available Hours

The amount of benefit hours that can be used.

Custom Settings

Section Item Value Module and Purpose
AbsenceTracker ReqHours Yes This setting requires Hours to be entered on an Absence Tracker record.
Payroll AllowAbsenceEntry Yes This setting bases the Absence Tracker security on HR rackers Read Security. Basically the setting makes the security looser.

For more information see Custom Settings and List of Custom Settings.

Security

The PAY Employee Absence Tracker screen has its own Security Group, PAY Employee Absence Tracker.

The PAY Employee Absence Tracker screen is part of the PAY ALL Security Group.

The Insert Only and Read-Only features available.