Overview
A Duration comprises a set of parameters (number of days, weeks or months and rounding rules), which defines a date or a length of time that you want the system to use in determining employee eligibility for insurance benefits. In WinTeam Insurance Benefits, Durations are used when setting up the following:
- waiting period
- measurement period
- stability period
- termination rule
- no hours rule
You can set up a Duration to measure either a static or variable length of time, the latter of which may be rounded up or down, to start on either the first day of a pay week or the first day of a month.
Example: If your company's policy is to make benefits available to an employee on the first day of the month after two months of employment, you can set up a duration for that waiting period.
Example: You can set up one duration for zero days, weeks, and months with no rounding. You can set up another duration for 12 months with no rounding. You can then use these two durations in Eligibility Setup as the start date and duration for the hours of service initial measurement period.
The Durations window may be accessed from the Insurance Benefits Benefit Setup screen General Info tab. First, double-click in the Termination Rule field to display the Termination Rules window. Then double-click in either the Derived from Termination Date or Derived from Processing Date fields to display the Durations window.
The Durations window may also be accessed from the Insurance Benefits Eligibility Setup screen General Info tab by double-clicking in any of the following fields: Waiting Period, Measurement Period Start, Measurement Period End, Stability Start or Stability Duration.
Key Functionality
WinTeam calculates Durations in the following order:
- Month(s)
- Week(s)
- Day(s)
You can also specify whether to apply a rounding rule before or after the system calculates the Duration.
Rounding Rule Options
|
Option |
Definition | Example |
|---|---|---|
|
Beginning of Next Pay Week |
Finds the first day of the pay week and then adds one week |
If your pay week begins on Thursdays and if you hire an employee on Thursday, June 18, 2013, and set up a 90-day waiting period rounded to the beginning of the next pay week, the employee is eligible for benefits on 09/19/13. |
|
Beginning of Pay Week |
The first day of the pay week |
If your pay week begins on Thursdays and if you hire an employee on Thursday, June 18, 2013, and set up a 90-day waiting period rounded to the beginning of the pay week, then the employee is eligible for benefits on 09/12/13. |
|
Beginning of the Month |
The first day of the month |
If your pay week begins on Thursdays and if you hire an employee on Thursday, June 18, 2013, and set up a 90-day waiting period rounded to the first day of the month, then the employee is eligible for benefits on 09/91/13. |
|
Beginning of the next Month |
The first day of the next calendar month |
If your pay week begins on Thursdays and if you hire an employee on Thursday, June 18, 2013, and set up a 90-day waiting period rounded to the first day of the next calendar month, 10/01/13. |
|
First Day of the Pay Week |
Beginning of the next pay week, unless it is already the first day of pay week |
If your pay week begins on Thursdays and if you hire an employee on Thursday, June 18, 2013, and set up a 90-day waiting period rounded to the first day of the pay week, then the employee is eligible for benefits on 09/19/13. |
|
First of the Month |
Beginning of next month, unless it is already the first day of the month |
If your pay week begins on Thursdays and if you hire an employee on Thursday, June 18, 2013, and set up a 90-day waiting period rounded to the first of the month, then the employee is eligible for benefits on 10/01/13. |
|
Half Month Rounding |
If the day is the 1st through the 15th, it will round to the 1st of the month. Otherwise, it will round to the 1st of the next month |
If your pay week begins on Thursdays and if you hire an employee on Thursday, June 18, 2013, and set up a 90-day waiting period rounded using half-month rounding, then the employee is eligible for benefits on 10/01/13. |
|
No Rounding |
No rounding take place |
If your pay week begins on Thursdays and if you hire an employee on Thursday, June 18, 2013, and set up a 90-day waiting period with no rounding, then the employee is eligible for benefits on 09/16/13. |