AP: Creating Credit Card Vendor Invoices

Tip:   If you plan to reconcile this Creditor, this invoice can be created automatically if you use the Credit Vendor Reconciliation program.

  1. On the Accounts Payable Menu, click Invoice Entry.
  2. Type the Vendor Number in the Number field, or use the Lookup to locate the Vendor Number. If the Vendor is not in the Vendor Master File, you can enter the receipt to the credit card vendor and enter the actual vendor information in the Notes field.
  3. Type the Invoice # in the Invoice # field. Use the statement date if the statement does not have an invoice number.
  4. Enter the amount you want to pay in the Invoice Amount field.
  5. Select Credit Card under Payment Method.
  6. Select the appropriate Credit Card Vendor from the drop-down.
  7. Select Standard under Payment Plan.
  8. Enter the Invoice Date. Normally this is the statement date.
  9. The Posting Date will default to the Invoice Date.
  10. The Due Date will default based on the Terms selected for this vendor in the Vendor Master File. Compare this with your statement in order to allow sufficient mailing time.
  11. Enter information that you want to print on the check in the Memo Line 1 and Memo Line 2 fields.
  12. If you have previously entered General Ledger Distribution information for this vendor, you may click the Get Selected button to populate the General Ledger Distribution grid.
  13. Click the Add New button to enter the General Ledger Number, Job Number and Amount.
    Example: The General Ledger Number is the Accounts Payable General Ledger number for the Visa Liability Account. The Job # for single companies will default to [NONE]. The Amount Left must be $0.00 to save the record. The distribution should normally be to the credit card liability account set up with the credit card vendor, as long as all purchases on the credit card statement were entered through Invoice Entry with a Payment Method of Credit Card. We recommend reconciling your credit card statement before entering the new invoice for payment, just to be sure that all items on the statement were entered properly. For more information, see Reconciling Credit Vendors.
  14. Click Close to save the record.