Direct Deposit Information

The first time you set up Direct Deposit Information, and then close the screen, the system prompts you with this message:

Select Yes to enable and select (check) the Begin Direct Deposit check box on the Employee Master File (Pay Info tab).

Select No to return to Employee Master File (Pay Info tab). The Begin Direct Deposit check box is enabled, but is not selected. You can select this check box at any time to start direct deposit for the employee.

To cancel Direct Deposit for an employee, clear the Begin Direct Deposit check box on the Employee Master File (Pay Info tab). This message displays:

Use the Direct Deposit Account Information area to describe the employee’s account for direct deposits.

Primary

Select the Primary check box to designate this account as the default account for the employee’s direct deposits. If the employee has more than one bank account listed, the account designated as the Primary account will always show first.

Account Type

Use the Account Type field to select either “Checking” or “Savings” for this Direct Deposit record.

Routing #

Use the Routing # field to define the financial institution’s routing or transit number for this Direct Deposit record. Do not include dashes or spaces.

Once you enter a Routing #, the Account # is required.

Account #

Use the Account # field to define the employee’s account number for this Direct Deposit record. Do not include dashes or spaces. You may enter alpha or numeric characters.

Amount

The Amount field for the Primary account will not have an amount value.

The Amount field is a required entry for other (non-primary) accounts.

Note:  You cannot enter an amount for the record marked Primary. The Primary account will have the employee’s paycheck amount deposited, less any other Direct Deposit amounts listed on this screen.

Note:  If the Total amount of all other (non-primary) accounts exceed the employee's paycheck, no funds will be deposited to the other accounts. The entire paycheck will be deposited in the Primary account.

Notes

Enter any notes pertaining to this Direct Deposit record. If you enter more than one line of information, the system automatically wraps the lines of information for you. To start a new line or paragraph, press Ctrl + Enter.

Enter the name of the employee’s financial institution and the corresponding address, city, state, and ZIP Code. The Bank Information is for informational purposes only and is not used by the system.

Bank Name

Use the Bank Name field to define the name of the employee’s financial institution.

Address

Use the Address field to enter the financial institution’s street address, including the street number, street name, and suite number (if applicable).

City

Use the City field to enter the financial institution’s city.

To automatically populate the City and State field based on the ZIP Code entered see Auto Populating City and State Fields.

State

Use the State field to enter the financial institution’s state. You can enter the entire state name or the two-character state abbreviation.

To automatically populate the City and State field based on the ZIP Code entered see Auto Populating City and State Fields.

Zip

Use the Zip field to enter the financial institution’s ZIP Code. The field is preformatted to accept the optional four-digit extension.

To automatically populate the City and State field based on the ZIP Code entered see Auto Populating City and State Fields.

Google Map button

Click to link to Google Maps to quickly view maps and get directions. The link generates a map centered on the address you have entered in WinTeam. For more information see Using Google Mapping.

Incomplete or Duplicate Direct Deposit Information

Checks cannot be printed and the NACHA file cannot be submitted if there is no Primary account selected, or if there is more than one Primary account selected. This must be corrected before the print checks process can complete.