GL: Adjusting Entries GL Update

Overview

You can use the Adjusting Entries General Ledger Update program to update the current balance for any accounts affected by the adjusting journal. Recurring invoices that were updated to the Adjusting Journal are also updated to the GL through this program.

You may choose to update all records or select adjusting journal records by the user who created them or use Posting Dates to filter the updates.

Key Functionality

Category/Records

User Names

Use the User Names category to select the records to update based on who entered the records. This allows users to update their own work without updating the work of others.

Select All to update records for all users.

Select Pick List to define specific user’s names for updating records.

Posting Dates

Use the Posting Dates category to filter the records by posting dates.

Select All to include all adjusting entries in the update.

Select Date Range to define a range of dates for the update. When you select Date Range, the date range fields display. Type the beginning date in the From field and the ending date in the To field, or use the Date Control to select a date.

Select the Include Logo on Report check box to print the company logo on the report. This check box is selected or cleared by default, based on the option selected in SYS:Defaults. However, you can modify the setting on each report.

Select the Include Report Criteria check box to include a list of the report options selected for this report. The Report Criteria page includes any ranges specified and each Category/Record selection made for the report. This check box is NOT selected by default.

Note:   Multi-Company—WinTeam looks to the Job's Company logo to determine which Company logo to use on the Work Ticket Report and Work Tickets.

Note:  The option to "Include report Criteria" is only applicable from the General Ledger Update screen. This information does not print when reprinting a Journal Log from the General Ledger Journal Log screen. WinTeam does not save the criteria that is selected when the update is performed, which means it can't be used later when reprinting a journal.)

Click generate a preview of: 1) The Update Adjusting Entries - Unable to Post report, which lists those entries, if any, that the system cannot update to the general ledger. You must correct these entries before you run the update.2) The Update Adjusting Entries - To Post report, which lists the entries that the system can update.

Note:  The reports display on the screen one at a time. After you preview and/or print the Update Adjusting Entries – Unable to Post report, if applicable, close the report to generate and display the Update Adjusting Entries – To Post report.

Click Update to start the General Ledger update, without printing the Adjusting Entries To Post report. Click Update/Print to update Adjusting Entries to the General Ledger and print the Adjusting Entries To Post report.

The GL Posting Status dialog box displays to confirm that the debits and credits match. Click Cancel if the update does not balance. Click Commit if the update balances.

By default, the timer in the title bar starts with 8 seconds, after which the commit automatically takes place. A message displays stating that posting was successful. The update can be canceled during those eight seconds.

The eight-second default value can be changed using this Custom Setting:

Section Item Value Module and Purpose
GLUpdate AutoPostTime # (in seconds)

This setting determines how many seconds the system will wait before it will commit a General Ledger update. The default is eight seconds, which you can change to any positive value.

If you set a negative Value, the next time you post, the system will display an option to tell WinTeam Don't show this message again. If you select this option and Commit, going forward, the system will automatically post and close the Posting Status box, providing there are no errors.

For more information see Custom Settings and List of Custom Settings.

Select this check box to print the company logo on the report. It is selected or cleared by default based on the option selected in SYS:Defaults. However, you can modify the setting on each report.

Select this check box to include a list of the report options selected for the report. The Report Criteria page includes any ranges specified and each Category/Record selection made for the report. This check box is cleared selected by default.