After generating your electronic file to the IRS, you may be required to submit a corrections file to address any errors from the original file. If the status of your file is Accepted with errors, it is expected that you will attempt to resolve any issues that are flagged by the IRS. The penalties for not resolving issues generally increase the longer you wait.
To submit a corrections file:
- From the IRS website, download the request file (the original file created in WinTeam) and the acknowledgment (.ack) file that contains the errors.
- From the INS: Employee 1095-C Report window in WinTeam, select the 1094-C Corrections output type, enter the Tax Year and TCC and then click Create.
- Select the location to save the output files.
- The 1094-C Correction Info window opens. Upload the request file. The information in this window is automatically populated from the request file. Typically, errors involve a mismatch in the Total ALE 1095-C Count or Company EINs or information on Part III.
- You must enter the Receipt ID that was provided by the IRS when you submitted the original 1094-C files. The format is 1095C-YY-########
- Make the appropriate changes to the information on each of the three tabs.
- Click Proceed to generate the Manifest and Request files.
- Click the AIR UI Channel Login - AATS link to log in and upload the correction file to the IRS.
Note: You can change the location where the file saves, but do not change the name of file because it contains important and necessary information.
Note: You can repeat this process if your correction file returns as Accepted with errors, but be sure that you use the new request file.