AP: Creating an Invoice

To create an Accounts Payable invoice for an exiting Vendor:

  1. From the WinTeam Menu, select Accounts Payable and Invoice Entry.
  2. If applicable, select the Company Number.
  3. Enter the Vendor Number in the Number field, or use the Lookup to locate it.
  4. Enter the invoice number in the Invoice # field. Use the statement date if the statement does not have an invoice number.
  5. If needed, enter the Purchase Order Number in the PO # field, or use the Lookup to locate it.
  6. Enter the amount in the Invoice Amount field.
  7. Select the Payment Method.
  8. Under Payment Plan, select Standard or Alternate.
  9. Enter the Invoice Date. Normally this is the statement date.
  10. The Posting Date defaults to the Invoice Date, but you may modify it.
  11. The Due Date defaults based on the Terms selected for this Vendor in the Vendor Master File. Compare this with your statement in order to allow sufficient mailing time.
  12. Enter information that to print on the check in the Memo Line 1 and Memo Line 2 fields.
  13. If you have previously entered General Ledger Distribution information for this vendor, you can click Get Selected to populate the General Ledger Distribution grid.
  14. Enter the General Ledger Number, Job Number and Amount. in the General Ledger Distribution grid.