PS: Publish Schedules

1. Open the PS: Defaults screen.
2. On the General tab, select the Manually Publish Schedules to eHub check box. Selecting this check box displays a Publish/Notify screen in the Personnel Scheduling module.
3. Set the appropriate value in the Automatically Publish _ days before Pay Week field. This setting is used as a preventative measure to ensure schedules are available to employees prior to the start of a pay week. Enter the number of days, from 1-9, before the start of the pay week for the system to automatically publish the employee schedules in eHub.
4. As an option, you can select the Supervisors Can Only View Published Schedules check box. When it is selected, supervisors can only view schedules if they are published. If this option is not selected, supervisors can view the schedules while employees with eHub employee licenses cannot. This allows supervisors to assist schedulers in filling open positions in eHub before the schedules are published to the employees.

Note:  If you are not using this publish feature your schedules are displayed in eHub as soon as you roll them over.

You can use the Tier Template to quickly access the group of job schedules you want to publish. See Tier Template Setup for additional information on using Tier Templates.

The Date Range defaults to the current pay week. Select the appropriate pay week using the arrow buttons.

Click the Refresh button to display the jobs in the grid.

This grid has two tabs, one displays the unpublished jobs and the other displays the published jobs. The grid columns display the Job Number, Job Description, Total Employees, and Total Hours of the schedule. To quickly open the job schedule, double click the Job Number.

When you double click the Total Employees value, the Employee Information window displays. This window contains the Employee Number, Employee Name, SMS Number, Registered For Push Notification indicator, and Employee Total Hours.

The SMS Number and Registered For Push Notification fields are used in the notify process. See Notify for additional information.

Use the selector area to select the job schedule(s) you want to publish to eHub. You may use the Select All button to select all jobs in the grid.

Click the Publish button or the Publish/Notify button.

The Publish button publishes the selected job schedule(s) to eHub for employees to view. The published records display gray in the grid until the screen is refreshed. Once the screen is refreshed, the published jobs display on the Published tab.

The Publish/Notify button publishes the selected job schedule(s) to eHub as well as notifies the employees their schedule is ready to be reviewed. See PS: Notify Employees the Schedule is Available for additional information on the notify process.

Any job schedule that is not published does not display in eHub until it is published, or the days set in the Automatically Publish _ days before Pay Week field in PS: Defaults are met.

Important:  If you publish and then insert a shift, the inserted shift will not be automatically published if the shift is not within the automatic update time frame. Changes to an existing shift go automatically, but those inserted ones do not—the inserted shift waits to get published.