AP: Paying Multiple Vendor Invoices on One Payment Record

You may want to review the Vendor Master File for each sub vendor, to make sure the Parent Vendor has been assigned.

When processing payments using the Payment Wizard, select the Group By Parent Vendor check box.

The system finds all vendors that have a Parent Vendor, and displays their invoices with the Parent on the Payment Wizard screen.

Within the details, you can easily see to which sub vendor/parent vendor the invoice belongs.

Select the invoices you want to pay, and then click Finish.

On the Payments screen, all invoices selected for payment are grouped together under one Payment record for the Parent. The Applied Invoices area of the Payment record will show the Vendor # beside each invoice.

The Import Invoices screen that displays when using the Import button from the Apply to Invoices section of the A/P Payment screen has an option to “Show Invoices for all Sub Vendors”. This displays ONLY if the Payment record you are on is a Vendor who has sub vendors assigned to it.

When you select the Include Invoice Detail option, the Vendor # will print next to the Invoice Date. This is on the report, since it is possible for a check to include other vendor invoices.