Hours Adjustments can be made in those cases where the employee was paid properly but the incorrect Job Number(s) were used.
Tip: In order for the wages to be properly taxed and reported on we recommend changing the Job Number and Hours information using Timekeeping.
To adjust the job number for hours paid
- Use Timekeeping and enter negative hours to the incorrect Job.
- Add hours to the proper Job Number.
- When creating the check batch for this time period, these hours would be picked up and included in the employee’s check. If there are no other wages being paid, and if the tax jurisdictions involved were the same, it is possible the employee will have a $0.00 check. The $0.00 check will be processed as normal.
- Make sure the check record prepared is carefully examined to ensure that it was done properly and does not produce results you were not expecting.
Note: The tax jurisdictions that apply to these adjustments can only be determined properly if they are treated as Wages. This means, they must either be paid as Salary, or Hourly wages (using Timekeeping). Since many of the WinTeam reports (Hours Budget Comparison, Timekeeping, Job Cost, and On Screen Job Cost reports) are Hours related, you can ensure that your reports reflect the correct hours and average labor rates by entering the Job and Hours information through Timekeeping. An Adjusting Journal Entry could be created to move the wages, but the hours and taxes and insurance (employer costs) would remain with the original Job.