The Compliance Tracker feature has been enhanced to address some additional scenarios that are being faced today. None of the new features are enabled by default so their use is completely controlled. However, there is a change that impacts all license records. There is a new required field called License Stage. This new field will be set automatically with the August release for any existing licenses and allows more accurate tracking of the current stage of employee licenses in the future. Additional enhancements to the license fields will be covered in future release notes.
Recording a Failure
Just having a license or certification on file doesn’t mean ongoing compliance checks aren’t required. For example, a periodic motor vehicle report (MVR) check is run, and it is discovered that an employee has a violation on their record that would prevent them from working a particular job, even if their license is still technically valid. A gap in the WinTeam application has been closed so that now there is a way to log a failed compliance code and disqualify an employee from being added to a schedule.
Equivalent Codes
Spreading employees across multiple jobs and encouraging them to pick up shifts with the job board has become a trend that benefits employees and employers alike. However, not all jobs have the same compliance requirements and there may be an overqualified employee who wants to pick up a shift but can’t because they don’t have a lower-level qualification on file. For example, an armed guard wants to work at a job that requires an unarmed guard code or someone with a Level C CPR certification wants to work a job that only requires a Level A CPR certification. In the past to ensure those employees can work at posts with less restrictive qualifications, employees had to be set up with every single qualification possible. Now equivalencies on the codes themselves can be set up so that less restrictive requirements are automatically covered by their more restrictive counterparts.
Pending Renewals and Initial Approvals
Finally, licensing boards have faced their own challenges in regards to processing initial licensing requests and renewals in a timely manner. Many of those agencies that recognize this issue have relaxed some of their rules and allowed for workers to either start or continue to work for a specific period of time while the bureaucratic backlog is cleared. In those situations, license compliance codes can be set up to allow employees to be scheduled while they are in one or both of these pending license stages and still remain in compliance.