AP: Working with the Payment Processing Wizard

You can use the Accounts Payable Payment Wizard to perform four main functions:

Create a New Batch:

Automatic Checks

Single Entry Checks

Handwritten Checks (see below)

Void Checks

Adjustments

Edit an Existing Batch (see below)

Delete an Existing Batch (see below)

Show All Batches (see below)

  1. From the Accounts Payable menu, select Payment Processing Wizard.
  2. Select the Create a New Batch Function and Handwritten Checks Batch Type, and click Finish.
  3. The AP: Payments screen is displayed. Enter the required fields – Payment Type (EFT, Debit, & Handwritten), Check Number, Date, Amount, Company Number and Name within the Payee Information box.
  4. On the Apply to Expenses tab, enter the appropriate payment information in the following required fields: General Ledger Account Number, Job Number and Amount.
  1. From the Accounts Payable menu, select Payment Processing Wizard.
  2. Select the Edit an Existing Batch Function and click Next.

  3. A list of un-posted or partially posted batches is displayed. Select the batch(es) you wish to edit. Double-click the Batch ID to display supplemental information about a batch.

  4. When you have finished selecting batches, click Next to display the Edit Batch window. Click Finish to display the AP: Payments screen for viewing the edited batch.

  5. If selecting a Void Batch, you will be taken to a screen where you can add or remove the checks within the Void Batch. If all Checks are removed, you will be able to modify the header.

  6. Click Finish to confirm changes.

Note:  Only Batch IDs highlighted in Blue allow you to view the Supplemental Batch information screen.

  1. From the Accounts Payable menu, select Payment Processing Wizard.
  2. Select the Delete an Existing Batch Function and click Next. Select the batch you wish to delete and click Finish. The system will display a message confirming you wish to delete.
  3. Click OK. The system confirms deletion of the batch.
  1. From the Accounts Payable menu, select Payment Processing Wizard.
  2. Select the Show All Batches Function and click Next. A list of all batches is displayed in grid view. Double-click the Batch ID to display supplemental information about a batch. Select a batch to review and click Finish.
  3. The AP: Payments screen is displayed with the selected batch information for review.

Note:  Only Batch IDs highlighted in Blue allow you to view the Supplemental Batch information screen.