HR: Compliance Status Report

Overview

Use the Compliance Status report to print compliance status information. The Compliance Status Report looks at all Compliance Codes (including License/Expiration Codes) and can calculate what is due based on the Employee's Classification, Employee Type, Primary Job, and where they are actively working.

You may group this report by Employee, Primary Job, or Compliance Code.

You may filter the by report Hire Dates, Classifications, Employee Types, Supervisors, Employees, Locations, or Companies (if applicable).

The report criteria can be based on Due Date Based On, Compliance Codes, Compliance Types, Due Dates, Completion Dates, and Performed by Other.

To include codes with no due dates select the Include Codes with no Due Dates in Not Completed list check box.

You can use the Tier Pattern Template to select Primary Jobs that are within a tier selection.

You can filter, group, and print by Tiers, allowing for total customization of the report. To make filtering easier, for any Tier, you can include All, Pick/Create or Exclude parameters. Using Tier Templates to set up and save report templates makes it easy to generate a specific report each time you need it, without having to recreate the criteria. See Using Tier Templates for more information.

Security

The HR Report Compliance Status screen has its own Security Group, HR Report Compliance Status.

The HR Report Compliance Status screen is part of the HR Reports All Employees Security Group.

Tip:  For more information see Security Groups Overview and Security Groups By Module.

Key Functionality

Group By

Use the Group By option to group the compliance items by Employee, Primary Job, or Compliance Code.

Status

Use the Status option to select the compliance status to include on the report.

• All–Compliance codes of every status are included in the report
• Open–Only compliance codes that are open are included in the report.
• Closed–Only compliance codes that are closed are included in the report.
• Failed–Only compliance codes that are in a failed status are included in the report.

Employee Status

Use the Employee Status check boxes to select the employees to include on the report.

• Select Active to include active employees on the report
• Select Inactive to include inactive employees on the report
• Select Leave of Absence to include employees who are on a leave of absence on the report

Performed By

Use the Performed By check boxes to select Compliance Codes to include on the report based on who in your company is responsible for performing and completing the Compliance Tracking Code tasks.

• Select Employee to include Compliance Codes to be completed by the employee
• Select Employer to include Compliance Codes to be completed by the employer
• Select Other to include Compliance Codes to be completed by someone other than an employee or employer on the report. If you select Other, the Performed by Other category displays in the Category/Record container enabling you to pick from the list of Others.

Sort By

If Grouping By Code, this Sort By is not applicable.

Use the Sort By option to sort report data by Number or Name.

• Click Number to sort report data by Employee Number or Job Number or Code (depending on the Type of Report; By Job or By Employee)
• Click Name to sort report data by Employee Name or Job Name (depending on the Type of Report; By Job or By Employee)

CT by EE (Compliance Tracking by Employee)

Multiple selections allow you to include Employees who belong to any one of the filters.

To make a subset, use the Classification and Employee Type Category/Records filter.

• Classification - This option is selected by default.
• Employee Types - This option is selected by default.
• Primary Job - This option is selected by default.
• TK Jobs and # Wks - This option defaults to 4 weeks. The # Wks x 7 days is used to calculate the number of days for the system to look back and find all Jobs that the employee worked at.

Category/Records

Select a category and then select either All to select everything in the category or Pick to filter information in the category. Due Date is the only required category filter–a date range must be entered. The Due Date calculation is:

• The original Due Date for Failed records.
• The Date Revoked for Revoked records.

Show Only Most Recent Completed Item Per Code

When reviewing Closed records, select this check box to only show the most recently completed item for each code.

Exclude Skipped

When reviewing Closed records, select this check box to exclude records with the Skipped code from the printed report.

Exclude Failed

When reviewing Closed records, select this check box to exclude records with the Failed code from the printed report.

Report Sample