Use this procedure to apply credit card payments to an invoice in Accounts Receivable.
Preparation:
You will need the following information to post each entry:
General Ledger Cash Account Number
Deposit Date
Payment Type
Customer Number
Credit card type, credit card number, card holder name, and expiration date
Payment Amount
Invoice Number(s) being applied
Amount(s) being applied
How to apply credit card payment(s):
- On the Accounts Receivable Menu, click Cash Posting.
- On the GL Cash Account field, type or select the account where the you will post the payments. For more information on GL Cash Accounts, see Learning about Default Cash Accounts.
- In the Deposit Date box, type the date when the payment will be deposited. After you select the GL Cash Account, the Deposit Ticket Total displays the running total of cash posted to that GL account. This amount resets to zero when you update the General Ledger.
- In the Customer Number box, type or select the Customer number from the list. After you select or type the Customer number, the amount you are posting displays in the Amount Left box. This amount remains until you have completed posting the payment.
- In the Payment Amount box, type the amount of the payment.
- In the Payment Type box, type or select Credit Card.
- In the Credit Card Type box, type or select the credit card type.
To add a new Credit Card Type, double-click in the Credit Card Type box, or type a new Credit Card Type and press Enter.
The Credit Card Types add/edit list displays. - In the Card# box, type the customer's credit card number.
- In the Card Holder box, type the name as it appears on the credit card.
- In the Exp. Date box, type the expiration date of the customer's credit card.
- Select the Apply? check box next to the invoice where you want to apply the payment. Once you click the Apply? check box, the payment moves from the Outstanding Invoices section to the Applied Invoices section.