Note: Before following these steps, you must obtain the format for direct deposit payment that is required by your financial institution. You should also send a test file to your financial institution prior to transmitting your first electronic file.
- From the Accounts Payable menu, select Vendor Master File.
- On the General tab, enter employee information as you would a Vendor in Accounts Payable. Select Vendor Type Employees.
- On the Payments tab, select the Default Payment Method of NACHA. The Bank Information and Account Information areas become available for entry.
- Enter Bank Information and Account Information.
- Create an Invoice for the Vendor (the employee).
- If the Vendor is set up as to accept NACHA payments, the Payment Method defaults to NACHA on the Invoice.
- Enter the expense amount as an Invoice.
- From the Accounts Payable menu, select Print Checks.
- Under Type, select NACHA.
- Select PPD as the NACHA format. The PPD format is for business payments to consumer payments (i.e. Payment of dividends, social security, …) or business payments from consumers (i.e. preauthorized debits of mortgage payment, insurance, utility bills, …). This format does not accommodate the transmission of additional information with the payment. It does include Direct Deposit
- In the Cash Account>>To Credit field, select the Cash Account you want to use. The only available options in the Cash Account list are those that are defined in the Cash Accounts Setup screen for Accounts Payable.
- Today's date will default to the Check Date field. You may modify this.
- You may filter the NACHA payment records by Batches, Vendors, Vendor Types, User Names and Check Dates.
- Click the Write/Print button to create a file to submit to the bank containing NACHA payment records. The system creates a file named APNACHA.fil in the X:\WinTeam\Reports\Export folder (where X is the drive letter that contains the WinTeam program file).
- The system displays a message when the file is complete.