AP: Adding a Credit Card Vendor

Use this procedure to add a Credit Card Vendor. You may want to review Adding a Vendor before proceeding.

To Add a Credit Vendor:

  1. From the WinTeam General Ledger menu, click Chart of Accounts.
  2. Click the Asterisk to add a new row.
  3. Enter the GL Account Number and Account Description.
  4. Select Liability from the Category List.
  5. Select an Account Type. You may want to create a Credit Card Accounts or Payables account type.
  6. Click the Tab key to tab off the row. This will save the record.
  7. Follow the procedures in Adding a Vendor.
  8. On the Payments tab, select the Credit Vendor check box.
  9. Select the Credit Card Company for this Vendor. Each credit account is related to only one company.
  10. Enter the card number, the name as it appears on the card, Card Type, expiration date and credit limit.
  11. Enter the General Ledger Account Number.
    If parent/child relationships exist, you must use the same GL # for all associated relationships. For more information see Reconciling Credit Vendors (Parent).
  12. Select the Reconcile Vendor check box to enable reconciliation of this Vendor account. Records marked to Reconcile Vendor will be available in the Credit Vendor Reconciliation (Vendors tab).

    13. Note:  If parent/child relationships exist, you must use the same GL # for all associated relationships. Reconciliation for a vendor with both child and parent associated vendors is not possible. If a parent vendor is marked to be reconciled, associated child vendors cannot be marked to reconcile. If a child Vendor is marked to be reconciled, the parent Vendor cannot be marked to reconcile. If associated vendors are marked to be reconciled, the system displays a message stating that, "You already have a parent or child vendor related to this vendor marked for reconciliation. Reconciliation is not possible for both vendors."

  13. Enter a Reconciliation Begin Date. Only invoices with an Invoice Date equal to or greater than the Reconciliation Begin Date will be available in the Credit Vendor Reconciliation screen. This date is also used to control the Liability Transfer process.
  14. Click Close to save this record.