Preparing a Bid

The Work Loading / Bidding (Bidding tab) is used to enter cost information for the bid. This information is used to calculate the selling price and the price per square foot for a Prospect, Version and Building combination. The Bidding tab is divided into four sections; Labor for Each Position, Related Cost such as Tax, Insurance, etc., Other Direct Cost such as Material, Equipment, etc., and Pricing Recap.

To prepare a Bid

  1. From the Work Loading \ Bidding screen, enter the Prospect, Building and Version you want to use to prepare the bid.
  2. Click the Bidding tab.
  3. Labor for Each Position must be manually tabulated using the information from the Work Loading Tab. Click the Add New button to open the grid.
  • In the Labor for Each Position grid, select the Position Descriptions for this bid. The Description relates to Positions. You may double-click in the Description field to display the Position Description add/edit list. Select the Position Description for this bid.
  • Enter the number of annual Hours this Position is needed for the bid.
    • Enter the estimated hourly rate paid for this Position.
    • The Annual Cost is a calculated field using Hours X Rate.
    • Enter a percentage of total payroll to budget for vacation time in the Vacation field. This percentage is multiplied by the Total Labor Cost and then included in Total Labor amount.
    • Enter a percentage of total payroll to budget for sick time in the Sick field. This percentage is multiplied by the Total Labor Cost and then included in the Total Labor amount.
    • Click the Save Rates button to save the Vacation and Sick percentages associated with this bid.
  1. Labor Related Costs must be manually tabulated using the information from the Work Loading Tab; however, you may import Labor Related Costs set up in TeamBid Defaults.
  • In the Description field, specify a description of labor costs needed to bid the Version. The Description relates to all Labor Related Costs. You may double-click in the Description field to display the Cost Description add/edit list.
  • In the Type field, select the method used to calculate overhead for labor costs. The list includes %Markup, Per Hour, and Per Year.
  • In the Factor field, enter a percentage (for % Markup) or rate to use when calculating overhead for labor costs. You can enter up to 4 decimal places.
  • The Annual Cost is a calculated field.
  1. Other Costs must be manually tabulated, may be imported from TeamBid Defaults, or compute from the Product, Equipment and Materials screen.
  • In the Description field, specify a description of costs needed to Bid the Version. The Description relates to all other direct Costs. You may double-click in the Description field to display the Other Costs add/edit list.
    • In the Type field, select the method used to calculate overhead for labor costs. The list includes %Markup, Per Hour, and Per Year.
    • In the Factor field, enter a percentage (for % Markup) or rate to use when calculating overhead for labor costs. You can enter up to 4 decimal places.
    • The Annual Cost is a calculated field.
    • Click the Import Defaults button to import the Other Direct Costs set up in TeamBid Defaults.
    • Click the Compute PEM from Tasks button to display the Product, Equipment and Materials screen. This will give you a list of Tasks with a computed cost of items needed to complete the Task.

The Pricing Recap area summarizes the costs associated with the Bid.

Run Bidding Report to give your Prospects.