Overview
Whenever you update to the General Ledger, Debits and Credits must balance. If they do not, the system automatically cancels the update and displays a warning message. This could occur if the system is attempting to post a transaction to a missing General Ledger number.
You may find that your work requires you to post updates to the General Ledger from the Accounts Payable, Accounts Receivable, Fixed Assets, General Ledger, Inventory and/or Payroll modules. In each of these modules, you will see options to Preview, Update and Update/Print. A dialog box displays showing the debits and credits of the update you are performing. The following outlines system functionality during these processes.
Key Functionality
You can click Update to start the General Ledger update, without printing the Entries To Post report. Click Update/Print to update the General Ledger and print the Entries To Post report.
The GL Posting Status dialog box displays to confirm that the debits and credits match. Click Cancel if the update does not balance. Click Commit if the update balances.
By default, the timer in the title bar starts with 8 seconds, after which the commit automatically takes place. A message displays stating that posting was successful. The update can be canceled during those eight seconds.
The eight-second default value can be changed using this Custom Setting:
| Section | Item | Value | Module and Purpose |
|---|---|---|---|
| GLUpdate | AutoPostTime | # (in seconds) |
This setting determines how many seconds the system will wait before it will commit a General Ledger update. The default is 8 seconds. If you set a negative Value, the next time you post, the system will display an option to tell WinTeam Don't show this message again. If you select this option and Commit, going forward, the system will automatically post and close the Posting Status box, providing there are no errors. |
For more information see Custom Settings and List of Custom Settings.