- From Accounts Receivable main menu, click Government Vouchers. Enter the Date that was entered on the Government Billing screen and the Customer Number. If the Customer Number is linked to a Job Number, the Job Number and Category fields will populate with the information from the Job Costing module's Bill Codes By Job screen. Enter the Job Number, if necessary. (For more information, see Linking a Job Number to a Customer Number)
- Enter the Category. The Category field lists the information from the valid Bill Codes By Job screen.
- In the Billing Details grid, the system displays a list of unbilled items that match the Date, Customer and Category. Select the records you wish to Bill using the Bill check box. After reviewing the records, click Save.
- Upon saving, the system generates Voucher and Invoice Numbers. The Status will show Saved for the Voucher record and each of the item(s) in the Billing Details.
- Click Preview Forms or Print Forms. The system determines the type of report to print based on the selection in the Job Master File Custom Field #2. Each Job selected must have the same Report Type assigned. For more information, see Assigning Voucher Report Types.
- The system begins printing the vouchers and prompts you to select Yes to mark the Voucher printed, or No to cancel. If you select Yes, the Date Printed field is updated.If you press No, the Printing process terminates and you may continue to add Voucher information until ready to print.
Note: If you were to go back and look at the actual Government Billing Record, you would notice that the Status now displays as Saved, and both Voucher and Invoice Number fields contain entries.