Creating and Printing Vouchers in Batch Mode

You can create vouchers one at a time or in batch mode. Either way, each Billing Record must have the proper terms set up in the Customer Master File in order to create a voucher.

To create and print vouchers in batch mode:

1. Import Government Billing Records, select those records to Bill, and click Preview to review vouchers to be created.
2. Select the Sort by Order Entered check box to print the vouchers based on the Voucher Date (from the Billing Records) in billing entry order. If this option is selected, the Details grid will refresh and display the new print order. If you clear this option, the grid returns to its original sort order.
3. When you close the Preview report, you may continue to change the Batch Import grid. When you are satisfied with the selections in the grid, click Create Vouchers.
4. The system updates the Voucher Header records using the same logic as in creating a single voucher; the Voucher record and the Billing Details Status displays as Saved.

Note:  Vouchers cannot be created for Customers who do not have the proper Terms set up in the Customer Master File.

5. When the Voucher creation process is finished, a filter is applied to the Date Added field. Vouchers just created will display as selected records, so you may review them before printing.
6. The system will print the Standard Forms 1034 and SF1035 in sets. When the printing process is complete, select Yes to mark the Voucher record as printed; select No to terminate the print process.

Note:  Since you did Apply the revision, the Voucher Status is still considered Revised and Saved.