AP: Recording Credit Card Transactions

From the Accounts Payable Menu, click Invoice Entry.
Type the Vendor Number in the Number field, or use the Lookup to locate the Vendor Number. If the Vendor is not in the Vendor Master File, you can enter the receipt to the credit card vendor and enter the actual vendor information in the Notes field.
Type the Invoice # in the Invoice # field. If the receipt does not have an invoice number or reference number, use the date or a combination of the date and a description.
Enter the purchase amount in the Invoice Amount field.
Select Credit Card under Payment Method.
Select Standard under Payment Plan.
Type the date of the receipt in the Invoice Date field.
The Posting Date defaults to the Invoice Date. The Posting Date is the date the invoice posts to the GL. You may modify this field if necessary.
The Due Date will default based on the Terms selected for this vendor in the Vendor Master File. It is not important here because the invoice is being paid with a credit card.
Select the Credit Card Vendor you used to make this purchase.
Select the Pay Use Tax check box if Use Tax needs to be paid on this invoice.
Type any Notes pertaining to this invoice.
If you have previously entered General Ledger Distribution information for this Vendor, you can click the Get Selected button to populate the General Ledger Distribution grid.
Click the Add New button to enter the General Ledger Number, Job Number and Amount. The Amount Left must be $0.00 to save the record. Make sure to expense this to the proper GL # and Job, not to the credit card liability number.
When credit card invoices are posted to the General ledger, the liability side of the entry will post to the credit card liability GL # set up with the credit card vendor.
Click Close to save the record.