AP: Creating a NACHA Batch

Use this procedure to create an electronic payment batch:

  1. From the Accounts Payable Menu, select Print Checks.
  2. Select the NACHA Type. For information on NACHA Formats, see NACHA Format definitions.
  3. In the GL Cash Acct # list, select the Cash Account you want to use. The only available options in the Cash Account list are those that are defined in the SYS: Cash Accounts Setup screen for Accounts Payable.
  4. Today's date will default to the Check Date field.
  5. You can filter the NACHA payment records by Batches, Vendors, Vendor Types, User Names, and Check Dates.
  6. Click Preview to review the NACHA report. The previewed report will show you the check numbers that will be assigned for each NACHA payment based on your current criteria. Close the report after reviewing.
  7. Click the Create button to display a report and create a file containing NACHA payment records (direct deposits) that meet the selected criteria. This file can then be submitted to the bank.
    • The system will first display the report in the Preview. This report will list each payment and the check number that is being assigned. The report header will display what format was selected for this process (CCD, PPD, CTX, CTX/STP). You may print this report for your records.
    • Once the report is closed, the system continues with the creation of the NACHA file using the name APNACHA 'systemdateandtime' fil. Save this file to the appropriate folder for transmission to your bank.
  8. Once the file is saved there will be a display message of "File created Successfully!".
  • If any Advices are needed you can use the Advice Type option and select the appropriate criteria to print them.
  • If, for some reason, you have selected the incorrect format, you can recreate the NACHA file using one of two ways.
    • Select the correct format using the Recreate NACHA File check box. Enter the criteria for the records you want to include and click Create again.

    Or

Note:  It is recommended you use the AP NACHA Bank Transmission report method to recreate the file to ensure you do not accidentally renumber the payments (unless renumbering was your intention).